Effective: July 1st, 2005
The Archdiocese began implementing ParishSOFT as the chosen Parish Information and Management System (PIMS) at parish locations in February 2003. PIMS, which is a key component of the overall Archdiocesan Information System, is paid by the Archdiocese. The Archdiocese will annually invoice parishes to offset annual operating expenses. Billings will be based on the following:
Annual PIMS Billing Basis
- Invoices will be prepared in December of each year with payment due by January 30th. The invoice, which will be prepared and mailed at the mid-point of the parish’s fiscal year, will be for the entire fiscal period. The fiscal year is July 1st through June 30th.
- Price is based on a fee per registered/active family incorporating both minimum and maximum amounts.
- The system itself will be utilized to determine the amount of families in a parish. Information current as of December will be utilized as the basis for billing.
- The Department of Management Services will determine appropriate rates and communicate any changes in rates to parishes by February/March of the preceding billing year to enable parishes to properly budget for the increase in rates.
Current Billing Rates
- Billing rate per registered/active family = $1.20
- Minimum billing amount = $250
- Maximum billing amount = $1,800
How to Bill Parishes at Implementation
- Parishes will be billed based on the quarter they are fully implemented and utilizing the system.
- Parishes fully implemented any time from July through September will be invoiced for the full FY period. October through December will be invoiced at 75% of the full FY period. January through March will be invoiced at 50% of the full FY period. April through June will be invoiced at 25% of the full FY period.
Please direct any billing questions to parishsoft@archbalt.org. ParishSOFT will provide the license renewal keys to the PIMS Team each January. Parishes that have not paid their invoice will not be given the renewal code, rendering the software in operable.
* Note: The above billing basis uses the term, “fully implemented and utilizing the system” as a determinate for when billing occurs. Although this is a subjective term it is anticipated that the judgment will be made by the Archdiocesan PIMS lead project manager in concurrence with parish personnel.
The PIMS lead project manager will email Fiscal when a new parish is “fully implemented and utilizing the system” for proper billing.
